Other than your venue contract, your BEO will be the second most important document you go through during your wedding process. BEO stands for Banquet Event Order and this will note every detail that your venue is in charge or for your wedding. Once you sign off on this document (which should be at least 2 weeks prior to the big day) the venue needs to follow through with everything that is noted on it.
Important things to look for on your BEO:
1. Pricing: make sure all the pricing matches what you agreed on in your contract. From room rental fees to per person charges.
2. Bar and Menu: make sure the menu matches to what you have selected. Keep a good eye on the bar portion. Make sure they list every single liquor you are supposed to be getting.
3. Make sure the set up notes match with your decor contract. For example, if you have 20 tables for the reception from the venue, you should be getting 20 centerpieces from your decorator.
4. It’s also good to provide the hotel with specific instructions on how you want things placed. For example if you are providing a menu card, do you want this inside the napkin or on top? How do you want your napkin folded?
Some of these details might seem minor but they make a big difference when they are discussed and noted so that everyone is on the same page.